Senior Executive Assistant, EVP of Engineering

Job Description:

• Manage a complex, high-volume calendar and global travel, handling all incoming and outgoing meeting requests with precision and care.
• Coordinate meetings with senior internal and external stakeholders.
• Handle highly sensitive and confidential information with the utmost discretion, supporting engineering priorities and strategic initiatives.
• Provide proactive, anticipatory support - seeing around corners, identifying risks or conflicts, and ensuring the executives are prepared and operating effectively.
• Lead and execute high-priority administrative and operational projects in support of Engineering leadership
• Support preparation for executive sessions, all hands meetings, offsites and leadership forums, including agenda management, logistics, and coordination of materials.
• Process expense reports, manage budgets, coordinate vendor payments and maintain strong relationships with internal and external partners.
• Partner closely with a team of Executive Assistants, mentoring more junior team members and contributing to broader EA team initiatives and backup support.

Requirements:

• Proven track record of success providing administrative support in a high-performing, fast-paced, global environment.
• Experience supporting senior executives, ideally within SaaS or tech environments.
• Exceptional discretion, judgment, and professionalism in handling sensitive information and high-stakes interactions.
• Strong stakeholder management skills, with the ability to engage confidently with executives and external partners.
• Remarkable drive, bias for action, and commitment to delivering exceptional support.
• Ability to effectively prioritize and manage competing demands across multiple stakeholders and communication channels.
• Outstanding organizational skills and attention to detail.
• Exceptional written and verbal communication skills; able to interact seamlessly with employees at all levels, including senior leadership and external contacts.
• Comfort operating in ambiguity and adapting quickly to shifting priorities.
• A proactive mindset with the ability to work independently and anticipate needs with minimal guidance.
• Flexibility to handle urgent or time-sensitive matters outside of core business hours when needed.
• Availability to travel, approximately 20% of the time, to support executive onsite needs.
• A passion for HubSpot’s culture and commitment to acting as a culture leader, creating exceptional employee experiences.

Benefits:

• Cash compensation includes base salary, on-target commission for eligible roles, and annual bonus targets
• Eligible to participate in HubSpot's equity plan for restricted stock units (RSUs)
• Possible eligibility for overtime pay
• Flexible working arrangements
• Professional development opportunities
• Health benefits and wellness programs