Senior Admin Executive

Auto Import

Job Responsibilities

  • Supervise day-to-day administration operations of the company
  • Review and improve administrative procedures & processes
  • To maintain cleanliness & tidiness of the office building & facilities
  • Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
  • Arrange, Purchase, and Control inventory for stationaries, pantry items, name card, PPE, first aid items etc.
  • Get quotation for comparison purpose for new and/ or existing suppliers when needed
  • Prepare necessary supplies for new join employees – workstation cleanliness, phone extension, corporate shirt, and any other items needed
  • Maintain and update group employee contact listing
  • Maintain a record and compilation of corporate line with local telco on contract expiry and renewal
  • Maintain a record of upkeep of fire extinguishers, alarm system, pest control, lift, office machines such as water dispenser, coffee maker etc
  • Manage and monitor outsourced security & cleaners - attendance & performance
  • Back-up receptionist during on-leave and lunch break including handling incoming calls, walk-in guests and receiving couriers
  • Monitor expiry and renewal of tenancy agreement
  • Flight/accommodation booking for staffs when needed
  • Responsible for parking management.
  • Record and control all keys to door / furniture within the building
Requirement
  • Degree/ Diploma in any fields.
  • Proven experience in administrative management and facility management.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Ability to supervise and manage a team effectively.
  • Knowledge of health and safety regulations.
  • Proficiency in inventory management and budget control.
  • Familiarity with record-keeping and data management practices.
  • Able to work long hour , weekend & Public Holiday when required.
Benefits:
  • Annual Leave
  • Medical Leave & benefits
  • Group Personal Accident Insurance
  • Miscellaneous leaves such as compassionate leave, maternity leave, paternity leave
  • OT (if applicable)
  • Replacement Leave (if applicable)
  • Hardship Claim (if applicable)
  • Employee Relax Zone- with pool table, board & card games, punching bags, mini library, darts etc
Benefits:
  • Opportunities for promotion
  • Professional development
Experience:
  • Administration: 4 years (Required)
Work Location: In person Job Type: Full-time

Pay: RM4,000.00 - RM5,000.00 per month

Work Location: In person

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