Facility and Maintenance Coordinator

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Essential Duties And Responsibilities

Facility Operations and Maintenance

  • Coordinate day-to-day maintenance and repair activities for company buildings, grounds, and infrastructure.
  • Inspect facilities regularly and identify maintenance, repair, or safety concerns.
  • Maintain offices, production areas, warehouses, parking lots, sidewalks, and common areas in safe operating condition.
  • Support building systems maintenance including HVAC, plumbing, electrical, compressed air, fire suppression, refrigeration, and security systems.
  • Ensure facility cleanliness, functionality, and appearance standards are maintained.
  • Support preventive maintenance schedules for facility and production equipment.
  • Schedule and coordinate corrective maintenance activities.
  • Track maintenance requests, inspections, and repair histories.
  • Coordinate equipment shutdowns and maintenance activities to minimize operational disruption.
  • Assist with troubleshooting maintenance-related issues and equipment failures.
  • Maintain maintenance records, logs, manuals, and documentation.

Contractor and Vendor Management
  • Support coordination with outside contractors and service providers.
  • Review service performance and ensure contracted work is completed correctly and safely.
Safety, Compliance and Risk Management
  • Ensure compliance with OSHA regulations, environmental standards, fire codes, and company safety policies.
  • Coordinate facility inspections and corrective actions.
  • Maintain required maintenance and safety records.
  • Support emergency preparedness activities and facility security programs.
  • Participate in safety audits, investigations, and continuous improvement initiatives.

Asset and Inventory Management
  • Maintain spare parts, maintenance supplies, and equipment inventories.
  • Coordinate purchase requisitions and procurement of maintenance materials.
  • Track facility assets and equipment service histories.
  • Support capital improvement projects and equipment installations.

Testing/Demo Support
  • Support coordination of customer testing/demos in conjunction with testing/demo host (including set-up/preparation, test facilitation (when necessary), and tear-down/clean-up.

Administrative Responsibilities
  • Utilize Asset Essentials to schedule, document, and report maintenance activities.
  • Prepare maintenance reports, KPI updates, and compliance documentation.
  • Maintain contractor licenses, certifications, and insurance records.

Qualifications

Education
  • Associate degree in Facilities Management, Industrial Maintenance, Engineering Technology, Business, or related field preferred.
  • Equivalent experience may be substituted for formal education.

Experience
  • 3-5 years of facilities maintenance, maintenance coordination, or related operational experience.
  • Experience supporting manufacturing, warehouse, industrial environments, or equivalent
  • Experience coordinating contractors and service providers.

Knowledge and Skills
  • Working knowledge of:
    • HVAC systems
    • Electrical systems
    • Plumbing systems
    • Building maintenance practices
    • Preventive maintenance programs
    • Safety and regulatory compliance requirements
  • Ability to read technical drawings, blueprints, and equipment manuals.
  • Strong organizational and project coordination skills.
  • Proficient in Microsoft Office and maintenance management software.
  • Strong communication and problem-solving abilities.
  • Ability to prioritize multiple tasks and respond effectively to changing business needs.

Physical Requirements
  • Ability to walk throughout manufacturing, warehouse, and office environments.
  • Ability to climb ladders and access facility equipment when necessary.
  • Ability to lift up to 50 pounds occasionally.
  • Ability to work in varying environmental conditions.

Key Performance Indicators (KPIs)
  • Preventive maintenance completion rate
  • Maintenance work order response time
  • Safety compliance performance
  • Contractor performance and cost control
  • Asset reliability and equipment uptime
Excellent salary and benefits, including medical, dental, vision, life insurance, 401K with company match, paid holidays, your birthday, PTO and sick and vacation! Heat and Control is an EOE/AA employer committed to workforce diversity.

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