E-commerce Operations Virtual Assistant

September 15, 2026 Auto Import

Overview We are a growing e-commerce business selling products across Amazon and Walmart. We work with both domestic and overseas vendors and are looking for a highly reliable and detail-oriented Virtual Assistant to support day-to-day operations. This role is focused on execution and consistency — systems and templates are already in place. The ideal candidate will ensure all processes are followed accurately and operations run smoothly across multiple sales channels. Key Responsibilities Amazon FBA Operations <ul style="margin-top: 0px; margin-bottom: 0px; padding-inline-start: 48px;"> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Monitor and forecast inventory levels using existing templates</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Plan and execute inventory replenishment</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Place purchase orders with vendors</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Coordinate shipments with freight carriers</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Track inventory movement and ensure lead times are met</li> </ul> Walmart Direct Orders (Daily Execution) <ul style="margin-top: 0px; margin-bottom: 0px; padding-inline-start: 48px;"> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Process customer orders twice daily (morning & afternoon)</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Download order reports and upload into shipping software (ShipStation)</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Generate and organize shipping labels by SKU</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Send sorted labels to warehouse for fulfillment</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Upload tracking numbers back into Walmart</li> </ul> Walmart Bulk Orders (B2B Fulfillment) <ul style="margin-top: 0px; margin-bottom: 0px; padding-inline-start: 48px;"> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Review and confirm purchase orders from Walmart</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Coordinate inventory availability with warehouse/vendor</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Schedule and manage carrier pickups</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Generate required documentation: <ul style="padding-inline-start: 48px;"> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Bill of Lading (BOL)</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Advanced Shipment Notice (ASN)</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Invoice</li> </ul> </li> </ul> Inventory Planning & Supply Chain Support <ul style="margin-top: 0px; margin-bottom: 0px; padding-inline-start: 48px;"> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Maintain inventory levels across all channels</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Track overseas shipments with 60–90 day lead times</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Provide weekly production quotas to vendors</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Assist with pricing and sourcing (manufacturers + freight)</li> </ul> Accounting & Documentation <ul style="margin-top: 0px; margin-bottom: 0px; padding-inline-start: 48px;"> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Accurately enter all transactions into QuickBooks <ul style="padding-inline-start: 48px;"> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Sales orders</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Invoices</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Payments</li> </ul> </li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Maintain clean and organized financial records</li> </ul> Additional Tasks <ul style="margin-top: 0px; margin-bottom: 0px; padding-inline-start: 48px;"> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Daily checks on product listings and ad placements</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Enter inventory received from vendors</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Open and manage cases with Amazon/Walmart when issues arise</li> </ul> Requirements MUST HAVE <ul style="margin-top: 0px; margin-bottom: 0px; padding-inline-start: 48px;"> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Strong attention to detail (non-negotiable)</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Ability to follow SOPs and processes accurately</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Experience with Excel / spreadsheets</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Basic experience with QuickBooks (invoicing, order entry)</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Strong organizational and time management skills</li> </ul> NICE TO HAVE <ul style="margin-top: 0px; margin-bottom: 0px; padding-inline-start: 48px;"> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Experience with Amazon FBA or Walmart Seller Center</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Familiarity with ShipStation or similar shipping tools</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Exposure to inventory planning or supply chain operations</li> </ul> Ideal Candidate <ul style="margin-top: 0px; margin-bottom: 0px; padding-inline-start: 48px;"> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Process-driven and highly reliable</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Comfortable with repetitive, structured tasks</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Proactive in identifying and preventing errors</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Able to manage multiple workflows across different systems</li> <li style="font-size: 11pt; font-family: Arial, sans-serif;">Looking for a long-term role with growth potential</li> </ul> <div>$700 - $800 a month</div> Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle NO TRACKER. NO PROBLEM

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