Bookkeeper, Accounts Administrator – Xero

Job Description:

• Join a growing Sydney-based commercial fitout and project delivery business that designs and delivers high-quality workplace environments across a range of industries.
• Working closely with the Directors and external accountant, you will play a key role in managing bookkeeping, invoicing, reconciliations, contractor documentation, project administration, and business support activities.
• Raise and process invoices accurately and promptly.
• Manage invoice records, reconciliations, and accounts-related documentation.
• Process and reconcile orders, supplier invoices, and project-related expenses.
• Maintain accurate financial records using Xero.
• Generate Xero reports and provide financial information to the Directors.
• Assist with bookkeeping activities and coordinate with the external accountant when required.
• Manage contractor invoices, progress claims, and supporting project paperwork.
• Maintain organised records for multiple projects involving different contractors.
• Update and manage information within Monday.com.
• Provide administrative support to the Directors and assist with general business operations.
• Support sales and other ad hoc administrative activities as required.
• Ensure financial and project documentation is accurate, complete, and up to date.

Requirements:

• Bachelor’s degree in Accounting, Finance, Business, or a related discipline is advantageous.
• At least 3 years of experience in bookkeeping or accounts administration.
• Strong working knowledge of Xero is essential.
• Experience with invoicing, reconciliations, and financial reporting.
• Understanding of Australian GST and tax requirements is required.
• Experience supporting businesses within the construction, commercial fitout or project-based industries would be advantageous.
• Familiarity with Monday.com or similar project management platforms.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent organisational and communication skills.
• Ability to work independently in a remote environment.

Benefits:

• Work from home
• Mon - Fri: 7:00 AM – 4:00 PM PHT (*adjustments will be made for daylight saving time*)
• HMO with 2 free dependents and medical reimbursements
• Government-mandated benefits
• Opportunities to work with leading companies in Australia and beyond
• Training programmes for career development
• Engaging company outings, team activities and wellness sessions
• Supportive, inclusive culture
• Dedicated managers focused on your growth and success